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    Late payment reminder templates

    Three copy-paste email templates to chase an overdue invoice — polite, firm, then final notice. Swap in the {placeholders} and send.

    Polite — on the due dateSend the day the invoice is due.

    Subject: Invoice {number} — friendly reminder

    Hi {client},

Just a friendly reminder that invoice {number} for {amount} is due today. You can view and pay it here: {link}

Thank you so much — I really appreciate it!

Best,
{you}
    Firm — 7 days overdueSend about a week after the due date.

    Subject: Invoice {number} is now overdue

    Hi {client},

I wanted to follow up on invoice {number} for {amount}, which was due on {dueDate} and is now 7 days overdue. Could you let me know when I can expect payment?

You can pay online here: {link}

Thanks,
{you}
    Final notice — 14+ days overdueSend when it is well overdue, before escalating.

    Subject: Final reminder: invoice {number} ({amount}) past due

    Hi {client},

This is a final reminder that invoice {number} for {amount} is now more than two weeks overdue. Please arrange payment within 3 business days to avoid a late fee.

Pay here: {link}

If you've already paid, please disregard this and let me know.

Regards,
{you}

    Replace {client}, {number}, {amount}, {dueDate}, {link} and {you} with your details.

    Tired of sending these yourself?

    InvoiceWall Pro sends this exact sequence automatically — a polite nudge when an invoice is due, then a firmer follow-up — with replies routed to you. Set it once and never chase again.

    Auto-chase late payers — try Pro free

    Or create a free invoice first.

    Getting paid on time — FAQ

    How do I politely ask a client to pay an overdue invoice?

    Keep it short, friendly, and factual: reference the invoice number and amount, state that it is overdue, include a payment link, and ask when you can expect payment. Use the templates above and escalate the tone only if it stays unpaid.

    How often should I send payment reminders?

    A common cadence is: a polite reminder on the due date, a firmer one at 7 days overdue, and a final notice around 14 days. InvoiceWall Pro sends this sequence automatically so you never have to.

    Can I charge a late fee?

    Usually yes, if your invoice or contract states the late-fee terms up front (for example 1.5% per month). Always include the terms on the original invoice.

    Can InvoiceWall send these reminders for me?

    Yes. With Pro, InvoiceWall automatically emails your client a polite reminder when an invoice is overdue and a firmer follow-up later, with replies routed to you — you set it up once.