Free Invoice Template for Project Managers
Project managers bridge the gap between strategy and execution. Your invoice should reflect the time spent on planning, resource management, and stakeholder communication. This template is ideal for PMs billing by the hour or by project milestone.
Create Project Manager InvoiceCommon Line Items for Project Managers
| Description | Qty | Unit | Rate |
|---|---|---|---|
| Project Planning & Scoping | 10 | hours | $110 |
| Weekly Stakeholder Management | 4 | weeks | $440 |
| Risk Assessment & Mitigation | 1 | report | $350 |
Typical Payment Terms
Net 15 or Net 30 is standard. Retainers are common for long-term project oversight.
Tax Notes
Management consulting is typically exempt from sales tax in most US states but taxable internationally.
Invoicing FAQ for Project Managers
Should I bill for meeting time?+
Absolutely — meetings and coordination are a core part of project management.
Hourly or fixed fee?+
Fixed fee for defined projects; hourly or day-rate for open-ended management roles.
What about expenses?+
Itemize any project-related travel or software costs for reimbursement.
Templates for Other Professions
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