Free Invoice Template for Nannys
Nannies and babysitters often need to bill for regular hours, overtime, and reimbursement for expenses like groceries or activities. This template makes it simple to track weekly or monthly childcare costs for busy families.
Create Nanny InvoiceCommon Line Items for Nannys
| Description | Qty | Unit | Rate |
|---|---|---|---|
| Childcare Services (Standard Hours) | 40 | hours | $25 |
| Overtime Rate (Evening/Weekend) | 5 | hours | $37.5 |
| Grocery / Activity Reimbursement | 1 | item | $64 |
Typical Payment Terms
Weekly or bi-weekly is standard. Due on receipt or Net 3 is common for families.
Tax Notes
Childcare tax rules vary significantly. Some families require an EIN or SSN for tax credit purposes — check your local laws.
Invoicing FAQ for Nannys
Should I track mileage?+
Yes — if you use your personal car to drive children, bill the standard mileage rate for reimbursement.
How do I handle sick days?+
Specify in your contract if guaranteed hours apply, and note "Guaranteed Hours" on the invoice if they are billed.
Do I bill for food?+
Usually food is provided by the family, but if you buy meals, itemize them for reimbursement.